RHBAA

General Membership Meeting

September 23, 2004

            President House called the meeting to order at 10:02a.m.  President House asked Wilburn Williams to give the invocation.  President House thanked everyone for coming and also wanted to thank James Morrison, Melisa Taylor and Jerome Zahnd for all their hard work.  President House asked if we have a quorum.  There was a quorum.

            President House asked everyone if they had a chance to review the minutes from the last meeting of February 14, 2004.  Clyde Creech made a motion to accept the minutes.  Adrian Rehkemper seconded the motion.  The motion was carried.

            President House asked Paula Sensing to talk about a vet clinic that the Futurity Association is trying to get established on the show grounds.  She asked if anyone would like to donate any items toward this project or just make a donation.  It would be appreciated.

OLD BUSINESS

Industry Growth Plan-Elane Berry, chair of this committee, stated that this needed to be reviewed by each individual and then talk to board member.  Tell them how you feel about this she stated.  The board will vote on this in February.

Treasurer’s Report-This was given by Rick Mullins. Mr. Mullins asked if anyone had any questions.  He stated that we did refinance.  By refinancing, we saved $64,666.94.  This is over a period of 10 years.  Clyde Creech made a motion to approve the treasurer’s report.  Katherine Huff seconded motion.  Motion carried.

President House asked if there was anybody that had any questions about the Industry Growth Plan.  There were no questions.

President House asked that the committee reports be waived.  Frankie Spillman made a motion to waive the committee reports.  It was seconded by Nila Street.  Motion carried.

NEW BUSINESS

a. Motions- President House asked Jim Court to read each of the motions.

            1.  Motion 1-  Change Section 3.4-Motion seconded by Katherine Huff

            2.  Motion 2-  Change Section 3.6-Motion seconded by Katherine Huff

            3.  Motion 3-  Add to Section 3.10-Motion was withdrawn

            4.  Motion 4-  Proposal for the election of Judges-Motion seconded by Frankie Spillman

            Jim Roberts said there is a proposal that will go to the advisory committee Friday, September 24 at 1:00p.m.  The proposal is that any judge being elected would not be eligible to judge the Fall Celebration for 3 years.  If this passes the Advisory Committee this will be presented to the board.

            5.  Motion 5-Meeting of the Board of Directors-Motion seconded by Katherine Huff

            6.  Motion 6-Roll call vote-Motion seconded by Jeff Vandevelde

 After motions were voted on by ballot, discussion by membership followed.  Joe Dan Carter stated that no matter how the judges are elected, the judges should have to be accountable to somebody.  Larry Street, chair on Judges Committee, stated that he has begged and pleaded to get the judges to do what is right.  If nobody will file a complaint then nothing can be done about it.  James Morrison talked about how the judges are elected.  If you don’t want someone to judge then don’t vote for them.  James Morrison, Horse Show chairman, stated we have two problems in this industry we need to solve.  One is judges and two is pressure shod horses.  The General Membership and owners can solve both of these problems he stated.  A discussion followed.  Jo McInturf stated the judges should follow the RHBAA rule book.

Clyde Creech made a motion to adjourn.  It was seconded by Randy Siniard.  Meeting was adjourned.

After meeting adjourned ballots were counted the following are the results:

Motion 1 – Failed – Vote 48-yes    93-no

Motion 2 – Passed – Vote 76-yes    63-no

Motion 3 – Withdrawn

Motion 4 – Passed – Vote 103-yes 36-no

Motion 5 – Failed – Vote 57-yes    83-no

Motion 6 – Passed – Vote 81-yes   60-no

MOTIONS:

Motion 1

 Change Section 3.4 to read:

(a)    Except as otherwise provided by law, the Articles of Incorporation or these Bylaws, Directors of the Association shall be elected on a State-by-State basis, with Members entitled to vote for and elect only such Directors as the size of membership in their State permits.  Members resident in any particular state shall not be entitled to elect a director unless the total membership in the State entitled to vote equals or exceeds 20.  Members of any particular state shall be entitled to elect one additional Director when the membership reaches 75 in number, and thereafter shall be entitled to elect an additional director for every 100 members over 75.

(b)   Members in states with a membership of less than 20 will be grouped together in Voting Regions and shall be entitled to elect Directors based upon such aggregated membership size as set forth in Section 3.4 (a) above.  The grouping into Voting Regions shall be established by the Association’s Board of Directors in an effort to ensure that each voting Region shall be represented in proportion to the number of Members of the Association residing therein, and the decision of the Board of Directors as to such groupings shall be at its sole discretion, final and not subject to appeal.  The decision of the Board of Directors as to the grouping of Members into Voting Regions shall be made at the same time that the determination of the numbers of Directors of the Association for the upcoming year is made.

Motion 2

 Change Section 3.6 to read:

(a)    Each Director shall serve until his successor shall have been duly elected and qualified except in the event of the earlier termination of his term of office by reason of death, resignation, removal or otherwise.  No person shall be eligible to be a Director for more than two (2) full consecutive terms; however, a Director may serve more than two (2) nonconsecutive terms.

(b)   Directors shall serve for terms of three (3) years.

Motion 3

 Add to Section 3.10:

(c)    The voting membership of the RHBAA will be allowed to attend all Board meetings in their entirety, also all meetings of the committees of directors that are appointed by the Board and the meetings of the Executive committee.  Times of all such meetings to be posted on the RHBAA web site ten days prior to the meeting and the agenda for each called meeting.

Motion 4

 Proposal for the Election of Judges for Spring and Fall Celebration:

We propose to have the following committees, groups and organizations elect Judges from a qualified list provided by the Judges Committee.  The list compiled from a questionnaire sent to all judges eligible to judge the respective show and returned to the Judges Committee.

 The names selected will then be provided to the show committee and those names placed in a hat and names drawn until the required numbers are drawn according to A, AA, and AAA classification.

 Each time a judge is selected by the groups, then name will be placed in the hat for the drawing.

General Membership                 8

Board of Directors                      3

Trainers Association                   3

Pleasure Association                   3

Amateur Association                   3

Futurity Breeders                      3

Ladies Auxiliary                       3

Motion 5

Add to Article III Section 3.10:

(c)    All meetings of the Board of Directors and the Executive Committee of the RHBAA are to be video taped with sound in its entirety.  The tapes will be available to the Membership for viewing or Member procurement.

Motion 6

Add to Article III Section 3.10:

(d)   All motions that are voted on shall be by a “Roll Call” vote recorded by the Secretary of the Board or Executive Committee.